From the initial preparation to planning at venues both on-campus and off, reserving meeting space, and invoicing, the Experience Notre Dame academic conference team is here to help you navigate planning your next event.
In the initial planning stages, the Experience Notre Dame team will meet with individual faculty members to ascertain the scholarly intent and scope of the conference. We will also help create a proposal for faculty members to review within scope of the given budget, and determine registration fees based on conference expenses.
The Experience Notre Dame team is also available to negotiate and manage off-site venue contracts and arrange transportation to and from off-site venues. The academic conference team can assist in identifying housing needs, and securing and managing hotel room blocks on-campus and off.
When reserving meeting space, the Experience Notre Dame team will meet with faculty to understand the size of the conference and conference needs, then reserve all appropriate meeting space, exhibit space and social space.
In planning the logistics of the conference, our team will help identify and arrange A/V for meeting space, exhibit space and social space, as well as assist in helping identify and arrange decor and set-up equipment, guest service staff, security and on-site catering.
If registration services are needed, the Experience Notre Dame team can arrange online registration and on-site check-in, as well as provide regular registration reports in advance of the conference.